Section H Out of School Time

BASIC INFORMATION
HA	MISSION STATEMENT, PHILOSOPHY, VISION, AND EXPECTATIONS	P.4
HAA	LICENSING AND ACCREDITATION	P.4
GENERAL STUDENT AND PROGRAM INFORMATION
HB	RATIOS AND GROUP SIZE	P.4
HBA	INCLUSION POLICY	P.5
HBB	COMMITMENT TO DIVERSITY	P.5
HBC	INTAKE AND ENROLLMENT PROCEDURES	P.5
HBD	CONFIDENTIALITY	P.6
HBE	PAYMENT AND FEES	P.7
HBH	PERSONAL PROPERTY	P.7
HBI	FIELD TRIPS	P.7
HBJ	ADDITIONAL SERVICES	P.7
HBK	SUSPENSION AND TERMINATION	P.7
PGROGRAM PLANNING AND DELIVERY
HC	PROGRAMMING AND ACTIVITIES PLANNING	P.7
HCA	SUPPLIES AND MATERIALS	P.8
HCB	NUTRITION AND FOOD SAFETY	P.8
SUPERVISION AND SAFETY
HD	BASIC SUPERIVISON AND MONITORING GUIDELINES	P.8
HDA	HIGH CHALLENGE ACTIVITIES	P.8
HDB	ATTENDANCE AND ABSENCE PROCEDURES FOR CHILDREN	P.8
HDC	MISSING CHILD POLICY	P.8
HDD	DROP-IN POLICY	P.9
HDE	ARRIVAL AND DEPARTURE POLICY	P.9
HDF	AUTHORIZED AND UNAUTHORIZED PICKUP PEOPLE	P.9
HDG	RELEASE OF A CHILD: SPECIAL CIRCUMSTANCES	P.9
HDH	LAE PICKUP POLICY	P.9
HDI	SMOKING POLICY	P.9
HDJ	FIELD TRIP SUPERVISION AND SAFETY PROCEDURES	P.9
HDK	TRANSPORTATION POLICY	P.10
HEALTH AND SAFETY
HE	ILLNESS AND COMMUNICABLE DISEASE	P.10
HEA	CHRONIC AND SPECIAL HEALTH NEEDS	P.10
HEB	PREVENTING AND PREPARING FOR EMERGENCIES	P.10
HEC	SANITATION AND CLEANLINESS	P.11
HED	MINOR ACCIDENTS (INJURY OR ILLNESS)	P.11
HEE	SERIOUS ACCIDENTS (INJURY OR ILLNESS)	P.11
HEF	“911” EMERGENCIES	P.11
HEG	PREVENTING CHILD ABUSE	P.11
HEH	REPORTING AND DOCUMENTING SUSPECTED ABUSE	P.11
THE PHYSICAL ENVIRONMENT
HF	INDOOR FACILITY MAINTENANCE AND USE	P.11
HFA	CENTER ENVIRONMENT	P.11
HFB	OUTDOOR AND PLAYGROUND MAINTENANCE AND SAFETY	P.12
HFC	FACILITY SECURITY	P.12
PARTNERSHIP WITH PARENTS AND THE COMMUNITY
HG	PARENT AND GUARDIAN INVOLVEMENT/COMMUNICATION	P.12
HGA	COMMUNITY PARTNERSHIP	P.12
BEHAVIOR MANAGEMENT
HH	GUIDANCE, DISCIPLINE, AND BEHAVIOR MANAGEMENT	P.13
HHA	SPECIAL NEEDS BEHAVIOR MANAGEMENT	P.13
HHB	USE OF OUTSIDE SPECIALISTS	P.13
HHC	SUSPENSION AND TERMINATION	P.13
PERSONAL POLICIES
HI	WORK SCHEDULE	P.19
HIA	PROFESSIONAL CONDUCT	P.20
HIB	STAFF COMMUNICATION AND INVOLVEMENT	P.22
HIC	COMPLAINTS AND GRIEVANCE	P.24
HID	STAFF TRAINING AND PROFESSIONAL DEVELOPMENT	P.24
HIE	HIRING PRACTICES	P.25
HIF	SUBSTITUE POLICY	P.25
HIG	BENEFITS AND PAYMENT	P.25
HIH	DISCIPLINARY ACTION REGARDING STAFF	P.26
HII	SEPERATIONS (TERMINATION OF EMPLOYMENT)	P.27
HIJ	OTHER GENERAL	P.27

Enemy Swim Day School Out-of-School-Time Program

Mission Statement, Philosophy, Vision, and Expectations HA

Mission Statement

The overall goal of the Enemy Swim Day School Out-of-School-Time Program is to provide an Out-of-School-Time Program that offers students opportunities for personal & academic growth.

Philosophy

The Enemy Swim Day School Board will provide educational policies, facilities, programs and human support resources necessary to assist students in their aspirations.

Vision

It is the continuing vision of the Enemy Swim Day School Out-of-School-Time Program that all students will reflect and display those significant values of wowicakupi (generosity), wowaditake (courage), woasake (fortitude), wokahniga (wisdom), wowicaka (honesty), and woohoda (respect).

Expectations

Enemy Swim Day School Out-of-School-Time Program expects its students to:

• Be Safe
• Be Respectful
• Be Caring
• Be Responsible

Licensing and Accreditation HAA

The Enemy Swim Day School Out-of-School Time Program is licensed through the South Dakota Department of Social Services Child Care Services and the Sisseton Wahpeton Oyate as a means of reducing the risk of harm to children in child care settings by establishing and enforcing regulations that require maintenance of minimum standards. 

The Enemy Swim Day School Out-of-School Time Program is nationally accredited by the National Afterschool Association.

General Student and Program Information

Ratios and Group Size HB

The program maintains a minimum staff-to-child ratio goal of 1:10 minimum and 1:15 maximum and a ratio of 1:10 if there is a 5 year old in the area. The staff-child ratio is adjusted to accommodate the youngest child per group. During high-risk or challenge activities such as field trips, woodworking, and water sports, the norm will be to maintain a ratio of 1:6 unless an even more decreased ratio is necessary based on the activity. The program has the ability to supervise an injured child or compensate for a sick staff member while still having an acceptable ratio of staff coverage by moving staff to/from areas where the additional coverage is needed for the unexpected reasons via staff communication with each other. The accommodation of a child with special needs will be considered on a case by case basis and appropriate accommodations made as deemed necessary and reasonable. Our group size in any one room will never exceed thirty children. The staff-child ratio in large groups is ensured and regulated by the accountability system in place at the choice board.

Inclusion Policy HBA

The Enemy Swim Day School Out-of-School-Time Program is committed to inclusion. The Program demonstrates dedication to all children and families, no matter what their needs or challenges.

The inclusion policy applies to all children. Our inclusion policy means to exhaust all reasonable avenues to support each and every individual child’s development in the program.

Commitment to Diversity HBB

Diversity includes culture, race, ethnicity, religion, and many more attributes that make each child unique. Dress, gender, body type, interests, and class are just a few examples. The Enemy Swim Day School Out-of-School-Time Program celebrates the differences and similarities between people and families.

Intake and Enrollment Procedures HBC

Equal Opportunities

Refer to Enemy Swim Day School Policy JAA.

Entrance Age

Refer to Enemy Swim Day School Policy JBB.

The student must be enrolled at the Enemy Swim Day School to be eligible to participate in the Out-of-School-Time Program. An exception will be made for a child of a staff person but this child must meet the age requirements.

The Enemy Swim Day School provides the family with the school admission procedures, as well as those for the Out-of-School-Time Program. Along with the school family orientation materials, the Family Handbook and necessary paperwork are included to be completed by the family in order to enroll the child. All forms required by the school and Out-of-School-Time Program must be completed and returned to the school prior to the child being admitted into the Out-of-School-Time Program.

School Orientation

Refer to Enemy Swim Day School Policy JBC.

Records are on file in the student cumulative file and in a database. Authorized Out-of-School-Time Program personnel are able to access the files and database as deemed necessary.

Out-of-School-Time Program Orientation

In addition to completing the necessary paperwork to be admitted to the school, the parent/guardian is required to complete all enrollment forms of the Out-of-School-Time Program prior to being considered to have full admission in the Out-of-School-Time Program. The forms include:

1. Parent, Guardian & Student Responsibility Agreement - Afterschool

2. Permission and Waiver Form – Afterschool

3. Permission and Waiver Form – Summer Enrichment

Student Records

Each student has a confidential student file that contains information regarding enrollment, incident reports, and other appropriate information.

Student records shall not be removed from the office in which they are kept. Access to student records shall be confined to authorized school personnel who require access to student records.

Except when required by law, person outside the school system shall not have access to any student’s records without the parent(s)/guardian(s) written permission.

Confidentiality HBD

In order to show respect for the personal information of all children, youth, families, and staff it is very important that staff follow the confidentiality policy to create trust and a professional environment at our program.

Each employee is responsible for safeguarding confidential information obtained during employment. In the course of their work, they may have access to confidential information regarding Enemy Swim Day School, Enemy Swim Day School Out-of-School-Time Program, its participants or families, or perhaps fellow employees. It is the staff’s responsibility to in no way reveal or divulge any such information unless it is necessary for you to do so in the performance of their duties. Access to confidential information should be on a “need-to-know” basis and must be authorized by a supervisor. Gossiping about other people and sharing personal details about individual children or families is strictly forbidden. Any breach of this policy will not be tolerated, and legal action may be taken by Enemy Swim Day School.

Interview Policy

Refer to Enemy Swim Day School Policy JCC.

Family Separation/Divorce Policy

Refer to Enemy Swim Day School Policy JGJ.

Payment and Fees HBE

Enemy Swim Day School provides scholarships for all students and does not require payment or fees.

Personal Property HBH

Care of School Property

Valuables Brought to School

Lost and Found

Refer to Enemy Swim Day School Student Handbook.

Field Trips HBI

Field trip destinations and transportation should be confirmed well in advance. Students are always required to have a Permission/Waiver Form signed in order to attend a field trip.

Suspension and Termination HBK

Suspension and termination of a child from our program is a last resort. There may be times when behavior is so severe, disruptive, or dangerous to our program that serious action needs to be taken to ensure the safety of all participants. See Behavior Management section for policies.

PROGRAM PLANNING AND DELIVERY

Programming and Activity Planning HC

The staff will plan developmentally appropriate practices/activities and goals that respond to the ages, developmental stages, and individual differences of children and youth.

Acceptable Use Of Technology

The computer labs are utilized for access to the internet and technology related projects. All students and staff will abide by the ESDS Acceptable Use of Technology Policy.

Parties

Students may participate in Out-of-School-Time Program parties. The Out-of-School-Time Program will celebrate by having parties for various holidays, i.e., Halloween, Christmas, Valentine’s Day, and Easter.

Activity Plans

Leaders shall prepare activity plans in advance. The director shall monitor leaders’ activity plans and keep an activity plan log to insure they comply with appropriate accrediting agency requirements.

Supplies and Materials HCA

Enough supplies and materials that are in good condition will be available for program children in order to prevent conflict amongst the children and to leverage learning opportunities.

Nutrition and Food Safety HCB

The program’s nutrition and food safety policy promotes the nutritional health of the children enrolled at our program and cultivates healthy lifelong habits.

SUPERVISION AND SAFETY

Basic Supervision and Monitoring Guidelines HD

The safety of the children is our first responsibility. The choice board is the child’s accountability system and provides them the opportunity for self-discipline and self-responsibility. All children are required to move their own magnet (student name on it) at the Choice Board so that the staff can track where the child is at all times.

High-Challenge Activities HDA

All staff will increase supervision awareness of all children will they participate in high-challenge activities.

Increased Supervision. Staff-to-Child ratios will be decreased to ensure proper supervision. The ratio will be determined by the site director prior to the activity taking place. The norm will be to maintain a ratio of 1:6 unless an even more decreased ratio is necessary based on the activity.

Attendance and Absence Procedures for Children HDB

Daily Attendance Records

Daily attendance records must be maintained for all children. The daily Out-of-School-Time Program Sign-In Sheet is kept on file and each individual attendance record is entered into the out-of-school time administrative system.

Missing Child Policy HDC

If a child is unaccounted for, the staff will follow the procedures for locating a missing child. Parents will be notified of missing child. Emergency contacts will be notified in the event parents cannot be immediately contacted. Law Enforcement will be contacted if needed.

Drop-In Policy HDD

Drop-ins are permitted. Children that have been given “Choice” status by their parent/guardian may drop-in after school dismissal or leave before the afterschool dismissal. If they choose to leave before afterschool dismissal, they are not allowed to come back into the program on that day.

Arrival and Departure Policy HDE

Arrivals-Afterschool:

The Afterschool Program begins at the official end of the school day and typically operates until five o’clock. Determination of where the student is going at school dismissal is determined before the student leaves their last class.

Arrivals-Summer Enrichment:

The Summer Enrichment Program begins at 8:00 am with students arriving by bus.

Departures-Afterschool, Summer Enrichment:

The child rides the late bus home. The transportation staff person and bus driver are responsible to check out all children on the bus transportation sheet to verify all children have departed from the program after the late bus leaves. If the child lives in Enemy Swim, they may choose to walk home if permission granted.

Authorized and Unauthorized Pickup People HDF

Changes in child pickup by an authorized person must be phoned into the Enemy Swim Day School prior to the release of the child. A child can only be picked up by someone authorized either on the enrollment form (noted in school administrative program) or with a written dated notice to the Enemy Swim Day School staff. If an emergency arises and another person is needed to pick up the child the information should be provided to the Enemy Swim Day School staff.

Release of a Child: Special Circumstances HDG

When there is a Restraining Order on a Parent

It is our policy to release a child to either parent unless there is a court order restricting custody of the child.

Late Pickup Policy HDH

All students either ride the bus or walk home.

Smoking Policy HDI

The ESDS campus is a designated no smoking campus to include all tobacco products.

Field Trip Supervision and Safety HDJ

Transportation and Field Trip Policy:

All vehicles used for transportation need to be Enemy Swim Day School approved and scheduled with the transportation department prior to usage. Appropriate permission/waiver slips are required.

Transportation Policy HDK

Refer to Enemy Swim Day School Policy JCDAD, Student Bus Conduct.

Health and Safety

Illness and Communicable Disease HE

Health Examinations

Refer to Enemy Swim Day School Policy JGCD, Health Services.

Illness

Children showing signs of illness will not be permitted at the center to help protect the health of everyone at the program. If children have already entered the program for the day before showing signs of illness, they will be kept comfortable but isolated in the school nurse’s “sick” room until arrangements can be made to transport the child home.

Communicable Diseases

Refer to Enemy Swim Day School Policy JGCC.

Head Lice

Refer to Enemy Swim Day School Policy JGCB.

If head lice is detected after a child has entered the afterschool program the same guidelines for contacting a parent/guardian of a sick child will be adhered to.

Chronic and Special Health Needs HEA

Health Services

Refer to Enemy Swim Day School Policy JGCD.

Psychological Services/Testing

Refer to Enemy Swim Day School Policy JGD.

The Out-of-School-Time Program will be advised of any accommodations that need to be made for a student based on the testing results received by Enemy Swim Day School on a need to know basis.

Medications

Refer to Enemy Swim Day School Policy JGCD, Health Services.

Preventing and Preparing for Emergencies HEB

Illness Or Accident

Refer to Enemy Swim Day School Policy JGFG, Health Services and ESDS Student Handbook.

First Aid Training/CPR Training/AED Training

All staff are required to obtain certification in First Aid/CPR/AED within 3 months of the hire date at Enemy Swim Day School Out-of-School-Time Program.

Records

All staff should review the Medical Minder at the nurse’s office of each child in the program, review for specific conditions.

Sanitation and Cleanliness HEC

All staff will clean and sanitized program area is very important to the health, safety, and emotional well-being of both children and providers.

Minor Accidents (Injury or Illness) HED Serious Accidents (Injury or Illness) HEE

Health Service (Accidents)

Refer to Enemy Swim Day School Policy JGFG.

Accident Reports

All employee must report accidents to the immediate supervisor. Employee accident form can be obtained from the Business Office staff. Complete and return form immediately to your supervisor. Reports must be filed with the Business Office the day immediately following any accident to staff.

“911” Emergencies HEF

Emergencies Plan (Fire, Outdoor Weather, Natural Disaster)

Refer to Enemy Swim Day School Policy JGFI. The Enemy Swim Day School Out-of-School-Time Program will adhere to the same guidelines with modifications made to the procedures for the extended day hours.

Preventing Child Abuse HEG Reporting and Documenting Suspected Abuse HEH

Any school employee suspecting abuse is required by law to report to the school principal.

THE PHYSICAL ENVIRONMENT

Indoor Facility Maintenance and Use HF

All staff members must report unsafe conditions at their program areas to the director.

Center Environment HFA

Indoor Environment

The program’s indoor space meets the needs of children and youth.

• There is enough room for all program activities.
• The space is arranged well for a range of activities: physical games and sports, creative arts, dramatic play, quiet games, enrichment offerings, eating, and socializing.
• The space is arranged so that various activities can go on at the same time without much disruption.
• There is adequate and convenient storage space for equipment, materials, and personal possessions of children and staff.

The indoor space allows children and youth to take initiative and explore their interests.

• Children can get materials out and put them away by themselves with ease.
• Children can arrange materials and equipment to suit their activities.
• The indoor space reflects the work and interests of the children.
• Some areas have soft, comfortable furniture on which children can relax.

Care of School Property

All staff persons are required to provide proper care to school desks, equipment, books and other property. Restitution by the responsible individual is required if there is any damage, vandalism or loss of school property.

ESDS prohibits the writing of graffiti on any items including notebooks, books, binders, desks, clothing, homework, or any other object brought to school.

Absolutely no gum chewing on school premises.

Valuables Brought to School

Students are discourages from bringing valuable items to school (i.e., cash, CD players, Game Boys and Nintendo cartridges, toys, beepers, cell phones, etc.). Students may not bring colognes, body sprays, deodorant, or any aerosol sprays to school. Students are responsible for their own personal items. School personnel will confiscate unauthorized items and they will only be returned to a parent/guardian. The school will not be held responsible for items lost, stolen, or damaged.

Lost and Found

All items found on school grounds will be turned into Student Services.

Outdoor and Playground Maintenance and Safety HFB

The outdoor play area meets the needs of children and youth, and the equipment allows them to be independent and creative.

• Each child has an opportunity for play outdoors for at least 30 minutes for of every three-hour block of time at the program.
• Children can use a variety of outdoor equipment and games for both active and quiet play.
• Permanent playground equipment is suitable for the sizes and abilities of all the children.
• The outdoor space is suitable for a wide variety of activities.

A daily safety check is completed for areas that will be utilized outdoors by staff before children are able to access the areas. The process includes checking out the equipment and checking to see if any apparent dangers are present. If the temperature or wind chill is approaching 0 degrees Fahrenheit, staff will use discretion whether or not the outside area will be open to the children.

Facility Security HFC

All building doors are locked. Visitors are allowed access in to the school by the front office personnel. Visitors are checked in at the front desk next to the entrance doors. Video Cameras monitor all hallways in the school.

Partnership with Parents and the Community

Refer to Enemy Swim Day School Policy Sections K & L.

Parent and Guardian Involvement and Communication HG

Parents are always welcome to visit their child’s program. ESDS staff encourages guest presenters. We communicate with families via phone, email, newsletters, flyers, newspaper articles, radio announcements, etc.

Community Partnership HGA

The OST Program will continue to build partnerships with key community organizations to enrich the children’s experiences at the Out-of-School-Time Program.

Parent bulletin boards will reflect various community services and events. We also are establishing a file of community resources to make available to our families. This is a way to link our families with services that are available in the surrounding communities.

BEHAVIOR MANAGEMENT

Guidance, Discipline, and Behavior Management HH

Any guidance, discipline and behavior management needed will be according to the approved programs Conscious Discipline and Positive Behavior Supports and policies set by the ESDS.

Special Needs Behavior Management HHA

Consistent with the inclusion policy, the OST staff will ensure that every measure possible has been exhausted to remedy the situation of a child with special needs.

Use of Outside Specialists HHB

The use of resources persons are needed to supplement the resources of the OST staff.

• Enemy Swim Day School has an established working relationship with Northeast Mental Health as a resource.
• The school counselor also works with our program to provide insight and further understanding into the special needs of individual students.
• The school nurse consults with our staff on medical issues that arise for special individual needs.
• The school student services staff person communicates with our staff on a daily basis to keep us updated on behavior or other issues that are pertinent for our staff to know about individual students.

Suspension and Termination HHC

Suspension and termination of a child from the OST program is a last resort. There may be times when behavior is so severe, disruptive, or dangerous to our program that serious action needs to be taken to ensure the safety of all participants.

The following Behavior Management policies will be adhered to by the Enemy Swim Day School Out-of-School-Time Program:

ESDS Shall be Free of Discrimination and Harassment

All students and staff members are to respect people of all abilities, ages, colors, creeds, gender, marital status, national origins, races or religions. Using hurtful words or actions will NOT be tolerated. Action will be taken if this policy is violated. If you are hurt by someone’s words or actions, take these steps: (1) report the problem to a teacher, counselor or other staff member; (2) report the details of the situation; (3) if the problem remains unresolved discuss it with the Community Education Director.

Grievance Procedures

Any student or parent/guardian who believes he/she has been discriminated against, believes her/his rights have been violated, or has any other grievance concerning affairs of the school, or administrative decisions, may report said grievance in the following manner.

A. Concerns of students and parent(s)/guardians(s) should be submitted to the Leader in writing by the person (or by other persons acting in behalf of the person, in the case of a young child, or a person in physical or emotional pain or other reason they would be unable to write their own statement) within five working days of the incident.

B. If the Leader does not resolve the complaint/concern, the Students and Parents(s)/guardian(s) should provide all the information to the Community Education Director in writing within five working days of the incident.

C. Community Education Director must complete all efforts to resolve the complaint within five (5) workings days.

1. The Community Education Director shall meet with the parties involved to discuss the issues of the complaint.

2. The Community Education Director shall seek a solution to the matter on an informal basis.

3. The Community Education Director shall keep a written record of all activities and findings in the complaint.

4. The Community Education Director shall make a written reply to the parent/guardian and superintendent.

D. If the Community Education Director is unable to resolve the complaint to the satisfaction of the parties concerned, the complaint, in writing, will be brought to the attention of the Superintendent, within five working days of the Community Education Director level resolution.

E. The Superintendent will follow the same procedure as the Community Education Director in an effort to resolve the complaint within of five working days. If the Superintendent is unable to resolve the complaint to the satisfaction of the parties concerned, the complaint may be brought to the attention of the school board, in writing, within five working days.

Playground Behavior Rules

Students will:

1. Show respect. Keep your hands to yourself.

2. Be responsible. Return the equipment.

3. Be caring. Treat others as you want to be treated.

4. Be safe. Use the playground equipment properly.

The following consequences will result from not following playground rules:

1. Sitting out from recess (on steps or as assigned by playground supervisor).

2. Short term loss of playground privileges.

3. Serious infractions will result in referral for school wide disciplinary procedures.

4. Behavior plan.

GENERAL SCHOOLWIDE/OUT-OF-SCHOOL-TIME PROGRAMWIDE RULES

Follow the directions of all staff members.

Stay in assigned areas.

Use school equipment properly.

Keep hands, feet and objects to yourself at all times.

Be respectful – speak politely to staff, students and visitors.

Do not bring illegal objects, weapons or substances to school.

Do not take or damage the school’s or another person’s property.

Fire extinguishers are designed to suppress a fire. When they are released by students, they can cause a hazardous situation. Any student found guilty of such conduct may pay for the cost of recharging as well as any damages they cause.

Fire Alarms are located throughout campus for safety and emergency reasons only; any student who deliberately engages a fire alarm in a non-emergency situation will be disciplined.

Students who deliberately will not follow emergency procedures or staff directions during an emergency situation are endangering themselves as well as others and they will be disciplined.

Conscious Discipline

Conscious Discipline is a comprehensive classroom management program and a social-emotional curriculum. It will be implemented school-wide. It is based on current brain research, child development information, and developmentally appropriate practices. Conscious Discipline has been specifically designed to make changes in the lives of adults first. The adults, in turn, change the lives of children.

Conscious Discipline is a way of organizing schools and classrooms around the concept of a School Family. Each member of the family—both adult and child—learns the skills needed to successfully manage life tasks such as learning, forming relationships, communicating effectively, being sensitive to others’ needs and getting along with others.

Conscious Discipline empowers teachers and other adults with the Seven Powers for Self Control. These powers change the adults’ perception and relationship with conflict, empowering them to be proactive instead of reactive during conflict times.

These core beliefs strengthen our utilization of the frontal lobes of the brain. The frontal lobes are to the brain as a conductor is to an orchestra. The frontal lobes are our moral leader.

From the beliefs instilled with the Seven Powers for Self Control emerge the Seven Basic Skills of Discipline. These skills change how adults respond to conflict in such a way as to facilitate the development of the frontal lobes in children. The Seven Skills are the only skills an adult needs to constructively transform conflict into teaching moments. Through the Powers and Skills, adults stay in control of themselves and in charge of children.

As adults begin to change their attitudes and behaviors, so will the children in their care. We cannot teach behaviors and skills that we do not possess ourselves. Dr. Becky Bailey, the author of Conscious Discipline, originally designed the program for classrooms, but the Brain Smart strategies imparted by the Seven Powers for Self Control and the Seven Basic Skills of Discipline are seamlessly applied to all human interactions. She has since developed Conscious Discipline for parents and Brain Smart strategies for businesses.

Student Behavior and Discipline Plan

The school administration reserves the right to discipline any student when, in the judgment of the administrator, the student knowingly and deliberately exhibits behavior that violates the rules of the school or the classroom. Students are to respect the rights and feelings of other students and staff members. Students will also respect the school building and property as well as the property of others.

Parents shall be informed of any incident that involves any infraction or violation of any behavior boundary or limit of their child. Student Services shall be responsible for accurately recording and distributing reports to parents of incidents that have resulted in the application of disciplinary procedures with their child.

Deviation from acceptable behavior will result in immediate disciplinary action.

Disciplinary action will be at the discretion of the school administrator and may include the following actions:

• Short-term Character Building Class.
• In-OST (loose choice privileges).
• Short-term OST Suspension.
• Recommendation for long-term OST Suspension.

On the day immediately following an out of afterschool suspension, student(s) involved in the infraction and the parents will be required to conference to discuss the situation, in an effort to resolve the conflict. At this time the Community Education Director will be responsible for administering appropriate penalties to students deemed as having violated behavior boundaries.

If a student is in ESDS RTC during the regular school daytime, then the student will not be allowed to stay for Out-of-School-Time Program on that date(s) unless permission is granted by ESDS personnel.

The Responsible Thinking Process

“A discipline program that creates mutual respect”

For children to succeed, they must believe you care about them, that you have confidence in their ability to solve problems, and they must experience mutual respect. The stronger the relationship, the easier it is to resolve differences. If done in a calm, respectful environment, this responsible thinking process can help build that relationship. It also teaches self-discipline through responsible thinking.

First Level: Classroom Intervention

Behaviors to include, but not limited to: Non-removal of coats, gum chewing, note writing, note passing, eating in non approved areas, minor destruction of property, insubordination, disrespect, hurtful teasing, non-compliance and cheating.

Consequences for the above behavior shall be:

Staff/student discussion

Removal to a quiet area in classroom

Classroom or area plan

Classroom or area plan approval, discussion, corrective actions instigated

Second Level: Responsible Thinking Classroom Intervention

Behaviors to include, but not limited to: Destruction or the defacement of property, uncooperative at classroom intervention level, leaving open areas without permission, verbal abuse, use of physical force, intimidation, threatening, harassment, profanity, repeated insubordination, disrespect, disruption of class or area, repeated or continual disrespect.

Consequences for the above behavior shall be:

Staff referral form completed. (Notice of Concern Form)

Removal to the Responsible Thinking Classroom for the remainder of the Out-of-School-Time Program day.

RTC plan development and/or conflict resolution packets.

RTC plan approval, discussion, possible referral, corrective actions instigated.

RTC parent notification.

RTC follow-up by Afterschool student services.

Third Level: Parent Intervention

Behaviors to include, but not limited to: Destruction of Property ($100.00), uncooperative at Responsible Thinking Classroom intervention level, fighting, excessive use of physical force, continued intimidation, threatening, harassment, gross disrespect/insubordination.

Student is retained in the RTC until disciplinary procedures and plan are written.

Student discipline can be a combination of suspension or other as determined by the Community Education Director according to incident.

Parent/Teacher Assistant team meeting.

Parent/Teacher Assistant Team plan development.

Parent/Teacher Assistant Team plan approval, discussion, referral, corrective actions instigated.

Parent feedback reports.

Administration follow-up.

Parent/Teacher Assistant Team monitoring meeting, if problems persist.

If the behavior violates any tribal law, the School Superintendent will file a criminal complaint (SWST Chapter 38 – Juvenile Code and/or Chapter 16 – Penal Code)

School Administration Intervention

The Superintendent may expel a student from the Out-of-School-Time Program for the balance of any semester or remainder of the year for conduct that disrupts the educational process or endangers the health or safety of the student, other students or school staff. Behaviors to include but not limited to: use/possession of alcohol, illegal drugs, weapons, excessive fighting, repeated/continued disregard for school rules/gross disrespect, criminal behavior, sexual harassment.

Smoking/Possession of Tobacco Products

1^st Offense

Level 3 RTC referral – student will not be allowed to return to the Out-of-School-Time Program until the student views a videotape and completes a behavior packet on the effects of smoking.

The student is required to have an exit interview with the counselor.

The parent and tribal court is notified of the violation.

1 day In Afterschool Suspension (Character Building Workshop)

2^nd Offense

Level 3 RTC referral – student will not be allowed to return to Out-of-School-Time Program until the student views another videotape and completes a behavior packet on the effects of smoking.

The student is required to have an exit interview with the counselor.

The parent, School Board and tribal court is notified of the violation.

The student is required to teach another student about the effects of smoking.

The student will serve 3 hours afterschool working on tobacco free materials.

2 days In-Afterschool Suspension

3^rd Offense

1 day Out of Afterschool Suspension and 2 days In Afterschool Suspension.

The student will serve 9 hours afterschool on tobacco free materials.

The student is required to prepare and present a 10 minute presentation on the effects of smoking.

The parent, School Board and tribal court will be notified of the violation.

Additional Offenses will result in School Administration Intervention.

Drug/Alcohol/Chemical Use

Student is in violation of the drug/alcohol/chemical use policy JCDAC if he/she attempted use, abuse, distribution and possession of alcohol/drug/chemical substances (this includes inhalants). Out of Afterschool suspension until the ESDS Administration and Community Education Director meet to determine further actions. Law enforcement will be notified in cases of violations of Tribal Codes.

PERSONNEL POLICIES

Work Schedule HI

Time Clock

All staff will punch in/out on the Enemy Swim Day School time clock. If you forget, you are responsible to seek out your supervisor so she can initial your time which is necessary for payroll documentation.

Staff Calendar

An annual afterschool staff and summer enrichment calendar will be provided to staff that indicates the dates and times that an employee is scheduled to work or attend field trips, special events, and training.

Attendance Policy

Emergency Absence

If any staff member who is unable to work due to an emergency, tragedy, or illness, they must contact the Community Education Director in person and find a substitute.

1. Call the program site, the director’s home, the Community Education office, the school office, etc.

2. Leave a message at any number you call, but do not stop trying different numbers until you actually talk to the Community Education Director.

3.

Not showing up for work, not contacting the Community Education Director in person, and not attempting to find a substitute (or showing up for work late) puts students at risk, and is therefore grounds for dismissal. If a staff person simply does not show up for work, we will assume that either an extreme emergency or tragedy has occurred or the person has resigned and will not be back to work.

Other Absences

Staff members need to take planned/unplanned leave must secure an approved substitute and then schedule the day off in advance with the site director by completing a leave of absence slip. Employee needs to indicate who the arranged substitute is on the leave slip.

Breaks

If you are scheduled over the breakfast, lunch, or dinner, you are expected to eat with the participants. If you need to leave the premises while the program is in session, you must notify the Community Education Director so arrangements can be made for your area to meet the child-to-adult ratio. Employees may receive a fifteen-minute break when they have worked more than four hours (not during program hours).

Working Conditions

Refer to Enemy Swim Day School Policy GBR.

Time Schedules

Refer to Enemy Swim Day School Policy GBRB.

Professional Conduct HIA

Code of Professional Ethics

Refer to Enemy Swim Day School Policy GBU.

Enemy Swim Day School Out-of-School-Time Program expectations from Child-Care Staff

Program employees conducting themselves in a professional manner is one of the most important ways to create a respectful community.

• Child-care staff will be identified by a name badge that must be worn at all times. Children will be instructed to avoid any person not so identified.
• Each staff member should project an image of neatness and cleanliness while working (see dress code).
• The use of profanity is strictly forbidden. Flagrant usage may result in dismissal.
• The use of tobacco products is strictly forbidden. Possession or use of drugs may result in immediate dismissal. Child-care staff must submit to pre-employment and random drug testing. Positive test results may be grounds for dismissal from employment.
• Time away from work, other than that caused by an accident, illness, or emergency, must be cleared through the Community Education Director. Staff are required to abide by the child care staff attendance policy.
• Please keep purses, billfolds, and other valuable in a safe location. It is recommended that personal cars be kept locked at all times.
• Occasional visits to staff members by family, friends (school-age or older), etc. are permitted. Please inform the Community Education Director concerning the date and time of visit. Staff member is expected to fulfill all job responsibilities during this time.

We discourage personal phone calls during work.

A personnel file will be maintained for each child-care staff member, with access limited to the Superintendent or a designee, or Community Education Director, Summer Enrichment Program Director, the individual employee, and the Business Manager. The Community Education Director shall be responsible for personnel file maintenance. Contents of the personnel file may include but are not limited to:

1. ESDS Application (Business Office will keep this form on file)

2. Form W-4 (Business Office will keep this form on file)

3. US Department of Justice (Business Office will keep this form on file)

4. Voluntary Disclosure of a Conviction (Business Office will keep this form on file)

5. Signed and dated OST application form (Community Education will keep this form on file)

6. 3 letters of reference (Community Education will keep this form on file)

7. Central registry screening results for South Dakota/out of state central registry screening results/progress (Community Education will keep this form on file)

8. Signed statement of responsibility to report C A/N (Community Education will keep this form on file)

9. Statement acknowledging awareness of rule provisions in Out-of-School-Time Program Staff Handbook (Community Education will keep this form on file)

10. Signed and dated orientation training (Community Education will keep this form on file)

11. DCI Fingerprint Form (Community Education will keep this form on file)

12. First Aid/CPR/AED Certification (Community Education will keep this form on file)

13. Annual Training Documentation (Community Education will keep this form on file)

14. Documentation of Annual Training (Community Education will keep this form on file)

15. Employment Contract (Community Education will keep this form on file)

16. Evaluations

17. Pre-Employment Drug Testing Results

18. Random Drug Testing Results

19. Personnel Actions

20. Internet Security Awareness Training Certificate

All personnel records shall be considered confidential as per the Privacy Act. They shall not be open for inspection by unauthorized personnel. Ordinary employee information available to the public shall be limited to the name of employee, the assignment, and the dates of employment.

Salary Deductions

Refer to Enemy Swim Day School Policy GAL.

What Children Expect from Child-Care Staff

1. Be friendly but never partial. It is easy to like the likable, amusing, and talented child. The child with problems is often neglected. This is the child who needs staff members’ attention.
2. Be agreeable and firm – not bossy and nagging. Make only reasonable request and expect them to be granted graciously and promptly. Say what you mean and mean what you say.
3. Help the child understand the Enemy Swim Day School Out-of-School-Time Program philosophy and mission. Discussing child-care policies and personnel in an unfavorable way undermines the credibility of the program.
4. Demonstrate respect for the child’s personality and ideas. Understand her need for expression and creative activity.
5. Be aware of the adjustments that children must make to new situations. Be cognizant of the background of children so that you can better understand their actions and reactions.
6. Enter into their fun and joy of adventure. If you do not enjoy the activities, the children will not enjoy doing them with you. Help them feel that they belong to the group.
7. Have a happy face. Be there!

Staff-Student Relations

Refer to Enemy Swim Day School Policy GAF.

What Parents Expect from Child-Care Staff

1. Be aware of their child’s needs. Be familiar with their child’s background and any fears or insecurities they may have.
2. Keep their child safe. They have placed their trust in you and their most valuable possession in your hands. Take care of their children.
3. Be available to answer questions about their child. You spend more time with their child during the day than the parents do. Parents want to know what their child is doing daily.
4. Have the information they need. Know the schedule, the daily routine, information about trips, the emphasis and philosophy of the Enemy Swim Day School Out-of-School-Time Program.
5. Tell the parents when their child does well, not just when she misbehaves.

Staff Communication and Involvement HIB

Staff involvement and input into the OST program’s operations are encouraged. The goal of the staff communication and involvement policy is:

• To encourage reciprocal and respectful communication between staff and their coworkers
• To encourage reciprocal and respectful interaction between staff and supervisors
• To show a commitment to the improvement of our program
• To be prepared to meet the needs of children, youth, and families

To maintain good morale, staff communication should be professional and positive. If there are issues which need to be addressed, please try to solve the matters promptly and effectively. First, go to the person and try to resolve the issue. If necessary, your Senior Group Leader may be called in to help, or next, the Community Education Director, even the Superintendent.

Please do not indulge in negative talk with other school personnel. Not only is this counterproductive and unprofessional, but reflects poorly on our program. Open communication is encouraged at all times among staff members within these guidelines. Morale is important if we are to maintain positive interaction with the children. Let’s build our program up, not tear it down.

Staff ideas on the program are valuable. Communication of any concerns or ideas for programming is encouraged. Our approach in running and improving the program at Enemy Swim Day School Out-of-School-Time Program is that of teamwork.

This is what makes programs good. However, the director will have to make final decision on programming based on the needs and resources of the program.

Working with young children can often become very draining physically and emotionally. It is sometimes difficult to work closely with the many differing personalities, heavy responsibilities, and high expectations that come with the role of caregiver. The chance for burnout is so great that it is very important that we preserve our sense of self and what our own needs are to give our best to the children.

Working closely with adults can also be difficult. Especially during winter months when we are inside, our bodies and spirits sometimes wear down. We especially need to reach out to one another in support.

Interacting with adults (other staff, parents) requires the same skills as dealing with children. Those include:

· Clear communication of what is on our minds without letting problems fester (dealing directly with the source)

· Remaining discreet and maintaining confidentiality with information regarding parents, families, and other staff

· Being on guard against gossip, rumors, or topics detrimental to morale of the parents, staff, or Enemy Swim Day School Out-of-School-Time Program

· Maintaining a loyalty to the Enemy Swim Day School Out-of-School-Time Program

· Retaining a sense of professionalism at all times

Staff-Community Relations

Refer to Enemy Swim Day School Policy GAH.

Staff Political Activities

Refer to Enemy Swim Day School Policy GAHB.

Solicitations of/by Staff Members

Refer to Enemy Swim Day School Policy GAIA.

Staff Meetings/Staff Memos

Regular staff meetings and written memos are an integral part of creating teamwork and for encouraging staff involvement. Refer to Enemy Swim Day School Policy GBRD.

Daily Afterschool Program Staff Huddle:

Daily all Out-of-School-Time Program staff will meet to discuss the day’s schedule, pertinent information and pertinent student information (behavior, medical, etc.) This will be a quick meeting so that you still have time to plan and prepare programming.

Staff Involvement in Decision-Making

Refer to Enemy Swim Day School Policy GAC.

Complaints HIC

Refer to Enemy Swim Day School Policy GAE.

Grievances

Refer to Enemy Swim Day School Policy GAEA.

Staff Training and Professional Development HID

It is the goal of Enemy Swim Day School Out-of-School-Time Program to provide its employees with continuous training in the areas of child care. The following is a list of required training opportunities that are scheduled throughout the year (dependent upon available funding).

• Annual Preservice for all employees prior to the beginning of each school year. Employees shall, as a condition of employment at the School, be required to participate in the Pre-Service Workshop each year.
• Pre-employment orientation and training
• On-site training
• Annual school-age care conference
• Use of library/resource materials
• Handouts and information sheets
• Manuals
• Visits and guidance from the administrative staff
• Employee attendance at community workshops and seminars with approval from the administrative staff
• CPR/AED and first-aid training

NAA standard 33 states:

Group Leaders receive at least 18 hours of training annually.

Senior Group Leaders receive at least 21 hours of training annually.

Site Directors receive at least 24 hours of training annually.

Program Administrators receive at least 30 hours of training annually.

Staff will receive training in how to work with families and how to relate to children in ways that promote their development. Program directors and administrators receive training in program management and staff supervision.

Staff will receive training in how to set up program space and design activities to support program goals.

Staff will receive training in how to promote the safety, health, and nutrition of children.

Enemy Swim Day School Out-of-School-Time Program encourages its employees to participate in professional organizations. Some organizations that Enemy Swim Day School Out-of-School-Time Program employees may be interested in are:

• National After School Association (NAA)
• www.naaweb.org
• South Dakota School Age Care Alliance (SoDakSACA)
• http://www.sodaksaca.org/

Professional Development Opportunities

Refer to Enemy Swim Day School Policy GAD.

Conferences and Visitations

Refer to Enemy Swim Day School Policy GBRHB.

Expenses

Refer to Enemy Swim Day School Policy GBRF.

Hiring Practices HIE

New staff are hired when openings occur by the school board. Members of the support staff of the school shall be appointed by the Board upon the recommendation of the Superintendent. The Superintendent shall confer with other supervisory personnel prior to making his/her recommendations. All vacancies shall be made known to the present staff. Anyone who believes himself/herself qualified for a position may submit an application. The person best qualified for the position regardless of sex, age, or race is hired. The legal policy of Indian preference shall be followed.

Requirements for Employment

1. PASS BACKGROUND CHECKS
2. PRE-EMPLOYMENT DRUG TESTING
3. 18 YEARS OF AGE OR OLDER
4. OBTAIN FIRST AID/CPR/AED CERTIFICATION WITHIN 3 MONTHS FROM HIRE DATE AT THE ESDS OST PROGRAM.

Substitute Policy HIF

All substitutes need to meet the same hiring practices as any other Enemy Swim Day School Out-of-School-Time Program staff. They must be approved by the Board and at which time will be put on the substitute list. Background-check required.

Benefits and Payment HIG

Staff must have a punch in/out time on their time card in order to be paid. If you forget to punch in, you should ask your supervisor to initial the hand written time in or out in order to meet payroll documentation requirements.

You will only be paid for hours worked, therefore if the program is cancelled for inclement weather or other reasons you will not be compensated for your scheduled hours.

Fringe Benefits

Fringe benefits may include: Unemployment Insurance

Workman’s Compensation

Social Security

Medicare

Compensation Guides and Contracts

Refer to Enemy Swim Day School Policy GBA.

Personnel Positions

Refer to Enemy Swim Day School Policy GBB.

Personnel Assignment

Refer to Enemy Swim Day School Policy GBE.

Orientation

Refer to Enemy Swim Day School Policy GBF.

Probation

Refer to Enemy Swim Day School Policy GBG.

Supervision

Refer to Enemy Swim Day School Policy GBH.

Evaluation

Refer to Enemy Swim Day School Policy GBI.

Promotion

Refer to Enemy Swim Day School Policy GBJ.

Disciplinary Action Regarding Staff HIH

Suspension/Separation

Refer to Enemy Swim Day School Policy GBKB.

Tenure

Refer to Enemy Swim Day School Policy GBL.

Transfer

Refer to Enemy Swim Day School Policy GBM.

Separations (Termination of Employment) HII

Separation (Termination)

Refer to Enemy Swim Day School Policy GBN.

Resignation

Refer to Enemy Swim Day School Policy GBO.

Staff Internet Usage

Refer to Enemy Swim Day School Policy GBRC.

Lay-Off (Reduction-in-Force)

Refer to Enemy Swim Day School Policy GBKA.

Other General HIJ

Prohibition Against Retaliation

Refer to Enemy Swim Day School Policy GAEB.

Bullying

Refer to Enemy Swim Day School Policy GAEC.

Violence in the Workplace

Refer to Enemy Swim Day School Policy GAED.

Staff Wellness

Refer to Enemy Swim Day School Policy GAEE.

Sexual Harassment

Refer to Enemy Swim Day School Policy GAG.

Conflict of interest

Refer to Enemy Swim Day School Policy GAGA.

Conflict of Interest (NEPOTISM)

Refer to Enemy Swim Day School Policy GAGB.

Staff Rights and Responsibilities

Refer to Enemy Swim Day School Policy GAM.

Extra Duty

Refer to Enemy Swim Day School Policy GBRE.

Non-School Employment

Refer to Enemy Swim Day School Policy GBRG.

Personal Phone Calls/Cell Phone Usage

Due to the numerous interruptions from Phone calls during the hours of the school day, there is a need to limit the amount of personal telephone calls employees are receiving. Phone calls/messages will be forwarded to voice mail boxes (unless in an emergency).

Publishing

Refer to Enemy Swim Day School Policy GBT.