SECTION B:  BOARD OPERATIONS

 

 

BA                   GOALS                                                                                   P. 2

 

BBA                 OFFICERS                                                                               P. 2

BBAA              METHOD OF ELECTION                                                       P. 2

BBABA           CHAIRPERSON                                                                     P. 2

BBABB            VICE-CHAIRPERSON                                                           P. 2

BBABC           RECORDING SECRETARY                                                    P. 3

BBB                 MEMBERS                                                                               P. 3

BBBA              OATH OF OFFICE                                                                 P. 3

BBBB               NEW BOARD MEMBER ORIENTATION                              P. 3

BBBC              BOARD MEMBER DEVELOPMENT OPPORTUNITIES         P. 3

BBBD               BONDED MEMBERS OF THE BOARD                                 P. 3

BBBE               COMPENSATION AND EXPENSES                                    P. 3

BBC                 BOARD COMMITTEES                                                          P. 4

BBD                 BOARD-SUPERINTENDENT RELATIONS                             P. 4

BBE                  SCHOOL ATTORNEY                                                            P. 4

 

BCA                MEETING TYPES                                                                    P. 4

BCAA             ORGANIZATIONAL                                                  P. 4

BCAB              REGULAR                                                                               P. 5

BCAC             SPECIAL                                                                                 P. 5

BCAE              PUBLIC HEARINGS                                                               P. 5

BCBB              NOTIFICATION                                                                     P. 5

BCBD              AGENDA                                                                               P. 5

BCBE               DISTRIBUTION OF MATERIALS                                            P. 5

BCBF               RULES OF ORDER                                                                  P. 6

BCBFA            QUORUM                                                                               P. 6

BCBG             VOTING METHOD                                                                P. 6

BCBH              MINUTES                                                                                P. 6

BCBI                PUBLIC PARTICIPATION                                                      P. 6

BCBJ               BOARD MEETING NEWS COVERAGE                               P. 6

BCBK              EXECUTIVE SESSIONS                                                          P. 7

 

BD                   POLICY DEVELOPMENT                                                      P. 7

BDBB               STAFF DEVELOPMENT                                                         P. 7

BDC                POLICY ADOPTION                                                 P. 7

BDD                POLICY DISSEMINATION                                                    P. 8

BDE                 POLICY REVIEW                                                                    P. 8

BDF                 REVIEW OF ADMINISTRATIVE DIRECTIVES                       P. 8

BDG                ADMINISTRATION IN POLICY ABSENCE              P. 8

 

BE                    SCHOOL BOARD RECORDS                                               P. 9

 

BH                   ETHICS                                                                                    P. 9

BHA                BOARD MEMBER CONFLICT OF INTEREST                       P. 9

 

 

GOALS                                                                                                           BA

 

            The mission of the Enemy Swim Day School is to provide for all students educational opportunities to maximize academic potential while fostering cultural pride to promote lifelong learning.

 

OFFICERS                                                                                                       BBA

 

            REF.:  Enemy Swim Day School Board Charter as cited:

            ARTICLE IV - POWERS Section F

            ARTICLE VI - SCHOOL BOARD Section C

            By-laws of the Enemy Swim Day School Board ARTICLE VI

 

METHOD OF ELECTION                                                                               BBAA

 

            REF.:  By-laws of the Enemy Swim Day School Board ARTICLE V Section 1, 23

 

Members of the Board of Directors are elected at the annual election held on the last Thursday in June from 9:00 am to 6:00 pm.  Notification of Vacancy for school board positions will be posted 39 business days prior to the election.  A declaration of candidacy must be filed by the candidate with the school business office, no earlier than 9:00 am, thirty two days business days prior to the election, and no later than 3:00 pm, twenty three business days prior to the date of the election.  Verification of the candidates  by the business office will begin twenty two business days prior to the election.  Candidates will receive written notification of status of verification. (The business office could provide a courtesy telephone call or email, if such contact information is provided by the candidate.)  From the time of notification the candidate will be provided 24 hours to provide further written documentation for verification.

Absentee Ballots may be requested through the business office thirteen business days prior to the election.  Absentee voting will be accepted ten business days prior to the date of the election through the Wednesday prior to the election, no later than 3:00 pm.  Absentee Ballots will be validated by the business office.

 

CHAIRPERSON                                                                                             BBABA

 

REF.:   Enemy Swim Day School Board Charter as cited:

ARTICLE IV - POWERS Section F

ARTICLE VI - SCHOOL BOARD Section C

By-laws of the Enemy Swim Day School Board ARTICLE VI Section 6

                                   

VICE-CHAIRPERSON                                                                                   BBABB

           

REF.:  Enemy Swim Day School Board Charter as cited:

ARTICLE IV - POWERS Section F

ARTICLE VI - SCHOOL BOARD Section C

By-laws of the Enemy Swim Day School Board ARTICLE VI Section 7

 

RECORDING SECRETARY                                                                            BBABC

 

REF.:  Enemy Swim Day School Board Charter as cited:

ARTICLE IV - POWERS Section F

By-laws of the Enemy Swim Day School Board ARTICLE VI Section 8

 

MEMBERS                                                                                                       BBB

 

REF.:   Enemy Swim Day School Board Charter ARTICLE VI Section A, B, C

            By-Laws of the Enemy Swim Day School Board ARTICLE V Section 1-23

 

OATH OF OFFICE                                                                                         BBBA

 

REF.:   By-Laws of the Enemy Swim Day School Board ARTICLE V Section 18

 

NEW BOARD MEMBER ORIENTATION                                                      BBBB

 

A new School Board Member who has been elected but not yet installed on the Board is to be afforded the Board’s and the Staff’s fullest measures of courtesy and cooperation.  The recording secretary will provide the new School Board Member with the Enemy Swim Day School Board Charter, Board of Directors By-Laws, Policy and Procedures Manual and other appropriate publications.

 

BOARD MEMBER DEVELOPMENT OPPORTUNITIES                                 BBBC

 

Board Members will be encouraged to participate in meetings and activities of area, state and national school board associations, and of other educational groups, and to study and examine the materials received from these organizations.  Upon approval, travel and other related expenses will be provided to individual members within budgetary limitations to advance their development as school board members.

 

BONDED MEMBERS OF THE BOARD                                                          BBBD

 

The Board of Directors will be bonded as check signers in accordance with the Enemy Swim Day School Board By-Laws.

 

COMPENSATION AND EXPENSES                                                            BBBE

 

The School Board will set the board compensation at the Reorganization meeting in October.  The Council Educational Representative shall be eligible for the training rate, mileage and regular per diem for the Enemy Swim Day School.  This is provided, if they are on Enemy Swim Day School Board Approved Business and not otherwise compensated.

 

 

BOARD COMMITTEES                                                                                  BBC

 

REF.:   By-laws of the Enemy Swim Day School Board ARTICLE VII

 

The functions of the committees will be fact finding, deliberate and advisory to the school board and administration.

 

BOARD – SUPERINTENDENT RELATIONS                                      BBD

 

Reference:  CF Board Superintendent Relations

 

The Enemy Swim Day School Board believes that the legislation of policies is the most important function of a Board, and the execution of policies should be the function of the Superintendent.  Delegation by the Board of its executive powers to the Superintendent provides freedom for the Superintendent to manage the school within the Board’s policies, and frees the Board to devote its time to policy making and assessment of all school operations.  The Board holds the Superintendent responsible for carrying out its policies within established guidelines and for keeping the Board informed about school operations.  In an effort to keep the Board informed, the Superintendent will notify Board Members as promptly as possible of any happenings of an emergency nature which occur in school.

 

SCHOOL ATTORNEY                                                                                    BBE

 

The Board of Directors shall retain an attorney for legal counsel.  The attorney shall serve at the pleasure of the Board and be reimbursed for services rendered.  The attorney shall be required to attend such Board Meetings or other meetings where his or her services may be needed.

 

TYPES OF MEETINGS                                                                                    BCA

 

1.                  Organizational Meetings            REF.:  BCAA

2.                  Regular Meetings                          REF.:  BCAB

3.                  Special Meetings                           REF.:  BCAC

4.                  Public Hearings                               REF.:  BCAE

 

ORGANIZATIONAL MEETINGS OF THE SCHOOL BOARD                     BCAA

 

The annual organization meeting of the Board will be held of the second Wednesday of October, unless otherwise designated by the Board at the previous regular meeting.

 

Items of business will come before the annual meeting.  These will include:

1.                  Oath of Office by New School Board Members

2.                  Election of School Board Officers.

3.                  Setting School Board Member Compensation.

4.                  Setting up the new chain of authority.

5.                  Review of financial procedures to include; substitute rate, training rate, food service, purchasing agents, check signers, mileage rates, etc.

 

REGULAR MEETINGS OF THE BOARD                                                       BCAB

 

REF.:   By-laws of the Enemy Swim Day School Board ARTICLE V Section 8

 

SPECIAL MEETINGS OF THE SCHOOL BOARD                                        BCAC

 

REF.:   By-laws of the Enemy Swim Day School Board ARTICLE V Section 9

 

Special meetings of the School Board may be called by or at the request of the Chairperson or any three School Board Members.

If 20% or more of the parents are requesting a special meeting, the School Board Chairperson shall honor that request.  The signatures and the concerns/agenda should be presented to the School Board Chairperson at the time of the request.

 

PUBLIC HEARINGS                                                                                       BCAE

 

Public Hearings may be called, as needed, at the request of the Chairperson, any three School Board Members or the Superintendent.

           

NOTIFICATION OF BOARD MEETINGS                                                     BCBB

           

            REF.:   By-laws of the Enemy Swim Day School Board ARTICLE V Section 10

 

AGENDA                                                                                                       BCBD

 

            REF.:   By-laws of the Enemy Swim Day School Board ARTICLE XIII

 

Regular Board Meetings:  Items may be placed on the Agenda of a regular Board Meeting at least one day prior to the regular meeting.  The Agenda shall govern the order of business for the meeting.  The Agenda for regular and special meetings will be prepared by the Superintendent.  Any revisions to the school board agenda will be presented and must be approved at the start of the meeting.

 

Special Board Meetings:  The agenda of a special meeting will contain only that mentioned in the notice of the meeting.  The Board may approve additions to the Agenda by majority vote.

 

DISTRIBUTION OF MATERIALS                                                                    BCBE

 

Meeting materials shall be delivered to Board Members prior to the meeting to allow consideration of items on the Agenda.  The materials shall include minutes of the last regular meeting, the last special meeting (if any), the Agenda for the upcoming meeting and reports and proposals that will need advance study.  Upon request, local news media representative and citizens also may obtain copies of Board Meeting Materials from the Superintendents’ Offices.

 

 

RULES OF ORDER                                                                                          BCBF

 

REF.:   By-laws of the Enemy Swim Day School Board ARTICLE XIV

 

QUORUM                                                                                                       BCBFA

 

REF.:   By-laws of the Enemy Swim Day School Board ARTICLE V Section 12

 

VOTING METHOD                                                                                        BCBG

 

REF.:   By-laws of the Enemy Swim Day School Board ARTICLE V Sections 7, 16

 

MINUTES                                                                                                        BCBH

 

REF.:   Bylaws of the Enemy Swim Day School Board ARTICLE VI Section 8

 

PUBLIC PARTICIPATION                                                                              BCBI

 

All meetings of the Board shall be open to the public.  The Board may hear viewpoints of citizens throughout the area, and also conduct its business in an orderly and efficient manner.  The Board shall schedule one or more periods of a specified length of time during each meeting for brief comments and questions from the public.  Members of the public wishing to make formal presentations before the Board will make arrangements in advance with the Superintendent so that such presentations may be scheduled on the agenda.  Comments and questions at a regular meeting may relate to any topic concerning the Board’s conduct of the school.  Comments at special meetings can only be related to the topic for which the special meeting was called.  Speakers may offer criticism of school operations and programs.  Groups will be urged to designate a spokes person.  The Board Chairperson shall be responsible for calling on all speakers, who shall properly identify themselves, for maintaining order, and for adhering to the time limits set.  Questions shall be answered immediately by the chairperson or referred to staff members present for reply.  Those questions that require examination, shall be referred to the Superintendent for consideration and later response.

 

BOARD MEETING NEWS COVERAGE                                                       BCBJ

 

All Board meetings are open to the public and to the news media except as provided by law. 

 

EXECUTIVE SESSIONS                                                                                  BCBK

 

Closed sessions may be necessary to conduct business which, because if its special or sensitive nature, may be hindered by public scrutiny at that time.  These sessions shall comply with all laws pertaining to the actions of public policy-making bodies.  The Board may call a closed session for the following reasons:

 

1.                  Meetings held for investigative purposes under duties or responsibilities imposed by laws;

2.                  Meeting when discussing the appointment, employment, disciplinary action or dismissal of an employee;

3.                  Meetings when hearing complaints or charges brought against an employee unless the person being charged requests a public meeting;

4.                  Attorney-client privilege are recognized by tribal and federal laws; and

5.                  Meeting when conducting a hearing or an appeal of a student disciplinary action.

 

POLICY DEVELOPMENT (BY-LAWS)                                                          BD

 

The Tribal Council places control and management of the Enemy Swim Day School under the School Board.  Implied in this authority is the power to develop local policies as necessary and appropriate.  Tribal and federal laws always take precedent over local policies.

 

STAFF INVOLVEMENT IN POLICY DEVELOPMENT                                  BDBB

 

In the development of policies the Board may seek the judgment and counsel of appropriate staff before adopting policies.  Members of the staff may initiate consideration of policies that will be processed through regular administrative channels and will be considered and acted upon by the Board.  The intent of these provisions are to gain the most complete and reliable information on which to base decisions and to provide for the maximum practical interaction by way of regular administrative channels.

 

POLICY ADOPTION PROCEDURES                                                            BDC

 

Except for policy actions to be taken on emergency measures, the adoption of Board policies shall follow this sequence which will take at least two regular meetings of the Board:

1.                  Announcement and distribution of proposed new or revised policies as an item of information;

2.                  Opportunity offered to concerned groups or individuals to react to policy proposals;

3.                  A committee of those affected has had opportunity to study the proposed policy;

4.                  Discussion and final action by the Board on policy proposals.

 

The final vote shall be at the next regular meeting after the presentation of the revised policies.

 

POLICY ADOPTION (cont.)

 

1.      Prior to enactment, all policy proposals shall be titled and coded as appropriate to subject and in conformance with the codification system used in the Board Policy Manual.

2.      Each policy statement shall be limited to one subject.

3.      Policies and amendments adopted by the Board shall be attached and made a part of the minutes of the meetings at which they are adopted and shall also be included in the policy manual.

4.      Policies and amendments to policies shall be effective immediately upon adoption unless specific effective date is provided in the adopted motion.

 

 

POLICY DISSEMINATION                                                                            BDD

 

The Superintendent shall create and maintain an orderly plan for preserving and making accessible the policies adopted by the Board and the rules and regulations needed to put them into effect.  The Superintendent shall provide easy access to an up-to-date policy collection for members of the Board and all employees of the school system and shall disseminate to staff members all new policies that affect them and their work.  The Board Policy Handbook is a matter of public record; it shall be open for inspection at the Superintendent’s Office during the working day.

 

POLICY REVIEW                                                                                            BDE

 

Personnel, Student and Instructional policies will be reviewed on an annual basis through a procedure established by the Board.  All other sections shall be reviewed on a biennial basis.

 

REVIEW OF ADMINISTRATIVE RULES                                                         BDF

 

The Board reserves the right to review administrative rules at its discretion, but it shall revise or veto such rules only when, in the Board’s judgment, they are inconsistent with its adopted policies.  Administrative rules need not be reviewed by the Board in advance of issuance, except in cases where strong community concerns, or possible student or staff reaction, make it advisable for the regulation to have the Board’s advance review. 

 

 

ADMINISTRATION IN POLICY ABSENCE                                      BDG

 

In cases where action must be taken within the school and the Board has provided no guides for administrative action, the Superintendent shall have the power to act.  Such decisions, however, shall be subject to review by action of the Board at its regular meeting.  It shall be the duty of the Superintendent to inform the Board promptly of such action and of the need for policy.

 

SCHOOL BOARD RECORDS                                                                       BE

 

All records of the Board shall be kept and safeguarded by the Board Recording Secretary.  The Recording Secretary shall also be responsible for the safeguarding of all papers, including titles, contracts, obligations and other documents.  The official minutes of the Board, its written policies, and its financial records shall be open for inspection by any citizen desiring to examine them during hours when the office of the secretary is open.  However, no records pertaining to individual students or staff members shall be released for inspection by the public or any unauthorized persons, either by the Board recording secretary or other persons responsible for the custody of confidential files.

 

ETHICS                                                                                                            BH

 

REF.:   By-laws of the Enemy Swim Day School Board ARTICLE V Section 21

 

It shall be the Board’s constant endeavor:

1.      To devote time, thought, and study to the duties and responsibilities of School Board Members so that effective and creditable service may be rendered.

2.      To work with fellow Board Members in a spirit of harmony and cooperation in spite of differences of opinion that arise during vigorous debate of points at issue.

3.      To base personal decisions upon all available facts in each situation; to vote honest convictions in every case, unswayed by partisan bias of any kind; thereafter, to abide by the uphold the final majority decision of the Board.

4.      To never neglect its personal obligation to the community and its legal obligation to the community and its legal obligation to the Tribe, nor surrender these responsibilities to any other person, group or organization.

 

BOARD MEMBER CONFLICT OF INTEREST                                               BHA

 

Nepotism does not allow any individual member being involved in deciding on matters concerning mother, father, son, daughter, husband, wife, brother, sister or other personal/hunka relation.  The affected Board Member will be excused from the area during discussion and vote of the conflicting issue.

 

Refer.:            GAGA Conflict of Interest

                        GAGB Conflict of Interest  (Nepotism)